GoogleIt Mail IT Print IT PermaLinkSeven Weeks To My Mail Quota
10:48:43 PM

I got my first nastygram from the Exchange server last Friday morning, telling me I was getting close to quota. That's after just seven weeks on the job. I was at 96 MB. I should point out that although I'm working on a mail archiving product, I don't currently have an artificially low quota to force me to eat my own dog food. The rest of my group does -- they have only 50 MB! -- but I'm not actually on a mail server that has our archiving product installed. That will be fixed eventually, but it won't really mean I'm eating my own dog food because my part of the product is, of course, the Domino version. For now, though, I'm on one of the standard corporate Exchange servers.

So, I had to learn all about PST files on Friday afternoon. Oh, joy. I got my mail file down to 74 MB quickly enough. I've pared it down even farther since, but haven't checked the size.

More to the point, though, I'd better find some ways to collaborate with my internal and external colleagues that don't depend on emailing attachments around. There are options available to me, including some Domino servers. It's not the "favored" tool for collaboration within the company, but it is available and I naturally do favor it. DomBulletin is one of the possibilities I'm considering, along with the standard TeamRoom application.

Of course, I won't ever get away from email no matter what solution I use for non-mail collaboration, and the quota is still going to be a pain. I'm starting to wonder if there's a way I can file my Exchange mail into a Domino mail database instead of into a PST file -- with good fidelity of course, and without more than one intermediate step if possible. The mail migration tools that ship with Domino can read mail messages from Exchange, but (a) the documentation for this is really, really sketchy, (b) I don't want to migrate, and (c) having to fake out a user migration and then move the the messages where I really want them would be a drag. The latter two considerations probably apply to the Binary Tree tools, too. But other than that, Googling for likely suspects has come up pretty empty.

And no... using my Notes client as an IMAP client on the Exchange server is not the way I want to go. I don't believe that the fidelity or functionality will be sufficient. I'm not going to put myself in the position of having to make excuses with my co-workers for calendar scheduling functionality not working or other problems that might arise due to my use of IMAP and Notes.

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Comments :v

1. Chris Whisonant05/23/2006 08:41:36 AM

Richard, the Notes mail migration tool (nupgrade.exe 3)works fairly well. The "3" is required and is the switch telling the program to migrate from Outlook. I used it here to migrate ~700 users from Outlook to Notes.

Some tips that may help you accomplish what you need:

The nupgrade.exe is in the Notes directory (if you install the migration tools option with the client).
The migrated mail file the tool creates is mail\a_personalfolders.nsf.
I believe it will overwrite that file if it exists.

Just some thoughts off the fly... You could write some code to maybe do the following:
Kick off the "nupgrade.exe 3" then archive, replicate, or copy all of the docs from the nupgrade mail file over to another mail db. To keep from having duplicates from future conversions, you would need to completely wipe out your PST file. Although you could also include code to look for duplicates in the All Documents view...

From the inline help for nupgrade:

Usage is:
NUPGRADE [/?,-?] option [server] [mailfile] [noteID]

option: specifies the source mail system from which to upgrade.
3 - upgrade from Microsoft Exchange
4 - upgrade from Outlook Express

Optional Parameters
/? or -? - display this help information
server - the target Notes mailserver.
mailfile - the destination Notes mail file.
noteID - the ID of the note that launched the wizard.

The server, mailfile, and noteID switches are new from when I migrated. It would have been awesome to just specify the server and mailfile instead of the way I had to do it by creating a local replica and then pushing it back up to the server.

2. Rob Wills05/23/2006 02:46:40 PM

We have developed a Notes Project Database and have an associated "Move to PDB" facility in our Notes mail file. When one client migrated to Exchange we wrote an Outlook add-in that moves mail from Outlook into the Notes PDB.

I can send you the source code if you're interested? It is designed to manage the mail as it is received (to make it visible to others on the same project) but you could hack it around to do what you like.

3. Richard Schwartz05/23/2006 09:32:26 PM

@Chris: Thanks. That sounds promising.

@Rob: Wow! That would be amazingly great. I'll be in touch!

4. Phil Morton09/19/2006 08:59:07 PM

I would love to try the migration from Outlook Express to Notes but I dont have the right version of Nupgrade. The one I have comes on the Notes Client 6.5 CD and only has the ability to convert from cc:Mail, MSMail and Exchange .. any idea where I can download the correct utility ?


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